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[Discussion Forum]
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CASTLE KORBALL CLUB'S CONSTITUTION NAME 1. The name of The Club shall be Castle Korfball Club, hereafter referred to as The Club. PURPOSE 2. The purpose of The Club shall be to develop the sport of korfball in North Staffordshire. CLUB MEMBERSHIP 3. Membership shall conditional upon payment of the membership fee. The membership fee shall be set annually at the Annual General Meeting (AGM) of The Club. The AGM shall also set a concessionary rate for individuals less able to pay membership fees. 4. Members of The Club shall have the following privileges: a. Participation in representative competitions organised by, or under the rules of, the British Korfball Association (BKA). b. Guaranteed receipt of The Club’s newsletter c. Third party insurance for of competitive matches d. Voting rights at The Club Annual General Meeting e. Stand for election to the Executive committee EXECUTIVE COMMITTEE 5. The Club shall be administered by the Executive Committee that shall consist of the members of The Club. 6. The members of the Executive committee shall be: Captain, Vice Captain, Social Secretary, Coach, Chair, Secretary, Treasurer, Development Officer, Youth Section Manger, Fixtures Secretary. 7. The Chair shall call an Executive Committee meeting ten times per calendar year, giving at least ten days notice to Executive Committee members. 8. If petitioned by over 50% of the members of the Executive Committee, the Chair shall call an Emergency Executive Committee meeting within ten days of receiving the petition. At least five days notice of this meeting shall be given to all members of the Executive committee. 9. All members of the Executive committee shall have one vote. The Chair shall have the casting vote in the event of votes being equal. 10. Voting will be by show of hands, unless 33% of voting members demand a secret ballot. 11. The Executive Committee shall have the power to temporarily fill any vacancy that may occur until the following AGM. 12. The quorum for the Executive Committee meetings shall be five members 13. Any member of the Executive Committee failing to attend three consecutive Executive committee meetings without satisfactory reasons in the judgement of a majority of the Executive Committee, shall deemed to have resigned their position. ELECTION OF OFFICERS 14. The members of the Executive committee, with the exception of the senior team captains, shall be elected at The Club AGM. 15. The individual team squads as published by the Club captain shall elect team captains for time to time. 16. The secretary of The Club shall receive nominations for Executive committee positions, duly seconded and with the consent of the nominee, fourteen days before the date of the AGM. If no nominations are received for a particular position then nominations shall be accepted at the AGM. 17. Voting shall be by show of hands unless a secret ballot is demanded by more than 33% of voting members present. 18. No person under the age of 18 may be elected a member of the Executive committee. DUTIES OF OFFICERS 19. All Executive committee members shall provide Reports to each Club meeting 20. The Chair of The Club shall a. Arrange and chair committee meetings and the AGM b. Co-ordinate the work of the committee 21. The Secretary shall a. Take minutes at the AGM b. Inform all members of meetings c. Be responsible for The Club’s internal communication, including editing The Club newsletter that shall be published at least six times a year 22. The Treasurer shall a. Receive all monies paid to The Club b. Dispense those expenditures agreed by The Club’s Executive Committee and AGM c. Record all membership and affiliations d. Organise the annual auditing of the accounts e. Administer the bank account of The Club 23. The Social Secretary shall a. Encourage the social cohesion of the Club by arranging social events b. Work with the development officer to ensure that social events are planned to appeal to new members of the Club c. Ensure new members attend social events 24. The Coach shall a. Coach the Club 25. The Youth Section Manager shall a. Manage the Youth Section of the Club b. Arrange fixtures for the Youth members c. Keep appropriate records 26. The Fixture Secretary shall a. Organise hall bookings and fixtures in liaison with the team captains. 27. The Development Officer shall a. Produce a development plan b. Organise recruitment c. Build awareness of korfball in North Staffordshire d. Maintain the contact list of all members. 28. The Captain shall a. Captain the Club b. Chair meetings in the absence of the Chair 29. The Vice Captain shall a. Captain the Club in the absence of the Captain. ANNUAL GENERAL MEETING AND EXTRA-ORDINARY GENERAL MEETINGS 30. The Club shall be governed by the voting power of the General Meetings. 31. The AGM shall be held in May or June. Twenty-eight days notice shall be given in writing to all members. All members may attend. 32. Voting shall be by show of hands unless a secret ballot is demanded by more than 33% of the members present. Each member shall have one vote. In the event of voting being equal, the incumbent Chair shall have the casting vote. 33. The ordinary business at the AGM shall be a. To approve the minutes of the previous AGM and any subsequent EGM b. To receive reports from all Executive committee members c. To receive a financial report from the Treasurer including audited accounts d. To set membership fees for the following year e. To elect an Honorary Auditor f. To receive proposals for alterations and or additions to the constitution, and to vote thereon g. To adopt a development plan h. To elect the members of the Executive committee 34. An Extra-ordinary General Meeting can be called by the Executive Committee or by petition to the Chair signed by not fewer than 20% of the members. A petition must include description of the matters to be discussed at the meeting. A minimum of ten days written notice that shall include an agenda for the meeting shall be given to all members. The meeting shall be held within seventeen days of the chair’s receipt of the petition. 35. The quorum of a General Meeting shall be 50% of the members of the Club. FINANCE 36. The Club shall maintain a bank account named “Castle Korfball Club”. The Executive Committee shall determine the bank, branch and type of account. 37. All monies of The Club shall be paid into the account. 38. The Executive Committee may authorise the setting up of petty cash floats of not more than £30 by vote at an Executive Committee meeting. 39. As far as is practicable, all payments made by The Club shall be by cheque. A member of the Executive committee shall sign all cheques. 40. The financial year of The Club shall run from the 1st May and end 30th April the following year. The financial records shall be presented to the Honorary Auditor elected at the previous AGM. The Honorary Auditor shall be empowered to see all vouchers and receipts and receive satisfactory explanations to any questions. This version of the Club constitution dated 18 October 2003
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